Occupation. Finance & Accounting
Close faster. Report cleaner. Spot variances before they become surprises.
AR aging, cash flow, expense outliers, and gross margin. all from a single plain-English question against the systems your team already uses, in a private environment your auditors can review.
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Try the demo: one prompt → full dashboard
Click a prompt. Charts and KPIs update for that scenario (sample data).
Generated from
"Show me AR aging by customer. which invoices are past 60 days and what's the total exposure?"
- Acme Corp. $38K at 91 days. Last contact by sales was 47 days ago.
- Total collectible within 30 days: $310K. on-time collection covers next payroll cycle.
AI-generated report (sample)
AR aging shows $142K past 60 days. 23% of total open. Acme Corp's $38K at 91 days is the highest single-account risk. Recommend immediate follow-up and escalation to account exec. Clean collection of current-bucket invoices covers operating expenses through month-end.
Generated from
"Project our cash position for the next 13 weeks using scheduled AP, payroll, and expected AR collections."
- Week 7 trough at $412K. below your $500K target floor. Timing issue on two large AP payments.
- Accelerating one $80K AR collection moves trough to $492K. still below floor but manageable.
AI-generated report (sample)
Cash dips below the $500K target floor in week 7, driven by a cluster of AP payments and payroll landing in the same window. Recommend either deferring one $60K vendor payment by 7 days or accelerating AR collection on the Meridian account to stay above the floor.
Generated from
"Which expense categories are trending above budget this quarter. and by how much?"
- Software subscriptions up $28K vs budget. 14 new SaaS tools added this quarter without finance approval.
- T&E up 34% quarter-over-quarter. three reps account for 61% of total spend.
AI-generated report (sample)
OpEx is 6% above budget this quarter. Software subscriptions are the primary driver. 14 new tools were provisioned without a formal approval process. Recommend a SaaS audit and a purchase approval policy for tools above $500/month. T&E concentration in three reps warrants a policy reminder.
Generated from
"What is gross margin by product line this quarter vs last quarter. and which lines are below target?"
- Hardware margin dropped from 24% to 18%. component costs up; pricing unchanged since Q3 last year.
- SaaS subscription line steady at 74%. anchors the blended rate.
AI-generated report (sample)
Blended gross margin fell 3 points to 41%, driven by Hardware's decline from 24% to 18%. Component cost increases since Q3 have not been passed through to customers. Recommend a pricing review on Hardware SKUs and a COGS analysis before the next contract renewal cycle.
How we connect your systems
Finance data lives in your GL, your AP tool, your payroll system, and your payment processor. we unify them without moving sensitive data to a shared cloud.
| System | What we pull | Connection path |
|---|---|---|
| GL / ERP (QuickBooks, NetSuite) | P&L, balance sheet, AR/AP aging, budget vs actuals, COGS by product | Official REST APIs. scheduled, audited sync into your private data store. |
| AP Automation (Bill.com, Tipalti) | Scheduled payments, vendor ledger, approval status, invoice aging | Vendor-supported APIs. AP data stays within your approved boundary. |
| Payroll (Gusto, ADP, Rippling) | Payroll runs, headcount cost, department allocation | Export / API integration. mapped to your chart of accounts for budget comparison. |
What you can build
AR & collections
- Aging by customer & segment
- Days Sales Outstanding
- Collections risk flags
Cash & liquidity
- 13-week cash forecast
- AP timing analysis
- Payroll coverage alerts
Margins & COGS
- Gross margin by product line
- COGS variance vs budget
- Pricing gap alerts
Close & board prep
- Month-end dashboard
- Budget vs actuals narrative
- Quarterly board pack
Audit-ready from day one
Financial data requires a clear chain of custody. RapidDashboard keeps your GL and payroll data in a private data store with full audit logging. no shared multi-tenant cloud, AI configurations designed to avoid training on your figures. Optional enterprise AI (Azure OpenAI) gives your team the language interface without sacrificing the defensibility your auditors expect.